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Q. Please clarify on page 3: “Limit of two proposals per agency unless additional proposals serve another distinct service area and applicant can demonstrate that agency has the capacity (staff and facility) at established satellite sites to expand services.” Last year we submitted four proposals for our location. Does this mean the maximum we can submit is 2? |
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A. Yes. In addition to making sure you have the resources and staff qualified to provide proposed services, you must be confident that you will receive the necessary referrals to sustain the program.
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Q. Will the GDHS/Division of Family and Children Services consider a Home - or Center-Based Parent Education curriculum that is listed as a 'Best Practices' model by the U.S. Department of Health and Human Services? |
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A. Yes, provided it is appropriate for your target population.
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Q. We make several different types of follow up contacts during the 4-8 weeks after a client leaves the shelter. Should we list them as separate activities? |
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A. Follow-up contacts are made to provide ongoing support of primary service objectives and may include home visits, on-site, and/or telephone contacts. The duration and intensity of a telephone contact generally is significantly less than a home visit and cost should be reflective of that difference. In cases such as this, you may identify more than one type of the same activity in the service delivery schedule.
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Q. How do I determine a “Unit of Service” |
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A. Typically, a “unit of service” describes the parameters you have identified to provide a service or activity at any given time. If you provide a 2 hour parenting class, the unit of service is “1 class lasting 2 hours”. You would report a “unit” each time you provided “1 class lasting 2 hours”. If you provide telephone follow up contacts which typically take 15 minutes, you will report 1 unit each time you have that telephone contact with the client to follow up on their primary services objectives.
Although the “unit of service” is defined by the actual direct client contact, the cost of the unit of service also may include indirect costs associated with providing that activity.
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Q. What happens if we do not have the in-house ability to provide one of the core services required? |
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A. Proposal must meet core service requirements in order to be considered for funding. If you do not have the in-house resources to provide all core services, you might consider identifying a qualified, external resource with whom to partner.
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Q. How do we determine our “unit cost.” |
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A. What you charge for each service will depend on both direct and indirect costs associate with providing that service. Direct costs might include the hourly rate paid to the individual providing the service, rental of space specifically for the purpose of providing the service and materials used, such as handouts. Indirect costs might include a portion of your agency’s insurance premium, flyers printed and distributed to market the service, supervision of the staff providing the service, etc. Indirect costs are not expected to exceed reasonable limits, and must be relevant and proportional to the services proposed. |
