Q. I don't see any requirements regarding line spacing in the proposal narrative. Is there a preference? A. Single spaced.
Q. 1. Section D Audit and Financial Statement (Non Profit) What exactly do you need? A P&L or a 990? A. Complete financial statements for the last fiscal year end or most recent year-to-date, if operating less than twelve months (as a new non-profit). This would include a balance sheet plus profit and loss.
Q. Describe child welfare supports and services that your agency currently provides. Identify those that you provide under contract with DHS/DFCS. I think that the word welfare is throwing me off. I don’t really understand how to answer this question. A. Describe other supports and services your agency/organization provides to at-risk or CPS involved families in Georgia. Identify any that you provide under contract to the state or a local county DFCS. An example of the latter would be CCFA Wraparound, Camden County DFCS.
Q. How do we request a password to submit our paperwork? A. See instructions on page 31 of SoN on how to request a user name and password.
Q. Although my agency has written for PSSF for the last 2 years, this will be my first time actually writing the proposals. For clarification, if we are applying for Region 13 (Fulton), our target population would be those in Fulton Co. Can we also serve DFCS clients outside of the region under the grant or would that indicate that we may want to look at applying for more than 1 metro region? A. You may elect to change/expand your service area for this proposal if you can support doing so in the Needs Assessment section of your proposal.
Q. My question concerns the automobile insurance coverage described on page 6 of the SoN. The description states: 'The Contractor must carry liability insurance of $100,000 per person and $300,000 per occurrence.’ Our staff (employees and contractors) each carry their own personal liability policies with the 100/300 limits. We also maintain a million dollar liability umbrella through our nonprofit carrier. We don't utilize 'company' vehicles. Each contractor uses his or her own vehicle. Does that work? A. Yes.
Q. The local county DFCS office does not have an EIN. What EIN number should be used when a county DFCS office is the applicant? A. Each county has its own EIN which is assigned to the county director. The number may also be found on the county statewide vendor lsit or obtained by the county department through regional accounting.
Q. Can you clarify if volunteers working with adults only (have no contact with children must have fingerprint background check or is GCIC background check from local law enforcement sufficient for volunteers working with adult client? A. For adults with no direct service contact with children this would be sufficient.
Q. Please explain #7 under AGENCY QUALFICATIONS “Describe child welfare supports and services your agency/organization currently provides. Identify those that you provide under contract with DHS/DFCS - what exactly are you looking for? Do we include the existing PSSF funded program? A. Please explain #7 under AGENCY QUALFICATIONS “Describe child welfare supports and services your agency/organization currently provides. Identify those that you provide under contract with DHS/DFCS - what exactly are you looking for? Do we include the existing PSSF funded program?
Q. We are a nonprofit agency our fiscal year is Jan-Dec and our last audit prepared is 2009. 2010 will be ready later- do I need to put in the grant the most recent financials- from Jan-Sept 2011 or Jan- Dec 2010? A. Include statements from your last full fiscal year.
Q. If we receive an award and the award amount is less than we wrote the grant for can we eliminate programs? A. Yes. You will be required to revise the proposed service delivery schedule (i.e. number of units, activities, number of families served, etc.)
Q. Who do I need to contact about getting a username and password to submit the PSSF Proposals? A. Please see page 39 of SoN for instructions to secure a User Name and Password for Application Submission.
Q. You provided examples of parent programs that can be implemented i.e. SafeCare, PAT. Is the Nurturing Parenting program an example of a parenting program that can be utilized for home visitation? A. Yes.
Q. In reviewing proposal guidelines for the Promoting Safe and Stable Families Program, I do not see a payment fee for each service. Is this something a provider decides based on amount awarded, qualifications of staff, length of service provided, etc? A. Contractor determines unit cost for services identified in proposal. Details provided in narrative and service description forms should support cost structure.
Q. When selecting the primary target for proposed services, do we have to select just one or all that apply? Ex. classes will be for parents, tutoring will be for children, visits will be for both. A. On the Application Cover page, select all that apply. On the Service Description forms, specify the individuals who are involved in the service you are describing.
